WillDo needs an iCloud account the first time you open it, because that’s where your list is kept. After that it works offline, and syncs whenever it can.

Open WillDo on each of your devices signed in to the same iCloud account, and the same Today, Tomorrow and History appear on all of them: Mac, iPhone, iPad and Apple Watch.

Your tasks sync through your own iCloud account, and you can export them, or move any task out into an ordinary Apple Reminders list, whenever you want.

Earlier versions of WillDo kept your tasks in Apple Reminders. From 1.2, WillDo keeps them in its own private storage in your iCloud account.

If you used an earlier version, choose Import my existing tasks when you first open 1.2, and your tasks come across. Nothing in Apple Reminders is changed or deleted.

You can bring tasks across from Reminders at any later time too, and move any WillDo task out into a Reminders list. WillDo asks for access to Reminders only when you do one of those things.

Some tasks are really a handful of small steps.

Any task can carry a simple checklist. Add the steps when you create the task, or later from the task’s menu. A small mark beside the title shows whether you haven’t started, are part-way through, or have finished.

Move or postpone a task and its progress comes with it. A repeating task starts each time with a fresh checklist. If you complete a task with steps still open, WillDo checks with you first and leaves them exactly as they were.

Tasks without subtasks look and work just as they always have.

Not everything worth keeping is a task.

Spaces is a quiet outline inside WillDo for ideas, principles, priorities and the areas of your life. Organise it into Sections you name yourself, nest items as deeply as you like, and collapse whatever you’re not looking at.

When something is ready to become action, turn it into a task for Today, Tomorrow or Later. Copy it and the outline stays as it is, or move it across.

Spaces never asks you to do anything. There are no dates, no reminders and nothing to tick off. On the Mac it opens in its own window from the File menu or with Shift-Command-S. On iPhone and iPad, tap the sparkles button.

Prefer a different name? Call it Possibilities, Areas or anything you like, or switch it off completely, in Settings.

Your list matters, so WillDo can look after a copy of it.

Turn on Automatic Backup in Settings and WillDo backs itself up daily or weekly, to iCloud Drive or a folder you choose, keeping as many copies as you decide. It only ever removes its own older backups.

You can also export your tasks, checklists, schedules, History and Spaces as a single file at any time. To restore, import the file: WillDo shows you exactly what it will add before it does anything, and never overwrites or duplicates what’s already there.

Backup files are not encrypted, so keep them somewhere you’re comfortable with.

WillDo is designed to stay close without taking over your desktop.

Run it from the menu bar, the Dock or both. Open it with a click or a keyboard shortcut, then carry on with your day.

Keep the window on top while you work, show Today and Tomorrow side by side, or customise the menu bar with task counts and other options to suit the way you like to work. Spaces opens in a window of its own.

Desktop widgets and flexible settings help WillDo stay visible when you need it, while remaining quietly out of the way when you don’t.

Capture tasks whenever they come to mind.

Use Siri, Apple Shortcuts or WillDo’s built-in actions to add tasks directly to Today or Tomorrow, complete with notes when you need them.

Whether you’re driving, walking, cooking or simply thinking out loud, your next task is only a sentence away. See WillDo Companion Apple Shortcuts for three ready-made ones.

WillDo is deliberately simple, while giving you the flexibility to make it feel at home on your devices.

Choose whether completed tasks remain visible, show task age or task counts, customise badges, and adjust window and display behaviour to suit the way you work. Spaces, Later, scheduling and the review of carried-over tasks can each be switched on or off.

The goal isn’t to give you endless options. It’s to help WillDo fit naturally into your day.

Your tasks belong to you.

WillDo doesn’t have its own servers because it doesn’t need them. Your tasks are kept in the private storage that belongs to your own iCloud account, and sync between your devices using Apple’s services.

There are no accounts to create, no subscriptions to manage, no analytics, no advertising and no tracking.

The developer of WillDo never sees your tasks. They stay on your devices, under your control. Read the full Privacy Policy.

Why companion Shortcuts?

WillDo already supports App Intents, so you can build your own Shortcuts with its built-in actions. These are ready-made versions with clear, memorable names. Voice commands work best when the phrase is distinct; three clear phrases proved to be the sweet spot.

• Add to WillDo Today for something you intend to do today.
• Add to WillDo Tomorrow for something you want to capture without interrupting today’s focus.
• Add to WillDo with Notes for an idea that needs a little more context.

Why does “with Notes” add to Tomorrow?

Most note-taking is really capture. You’re walking, driving, cooking, or in the middle of something else, and you want to save an idea with enough detail to make sense later. Tomorrow is usually the right place for that. If the task needs doing today, open WillDo and move it from Tomorrow to Today with a tap.

Setup

Download each Shortcut, open it, then tap Add Shortcut in Apple’s Shortcuts app. If you use iCloud for Shortcuts, they should sync across your Mac, iPhone and iPad. Setting them up on Mac is often easiest: opening a .shortcut file usually takes you straight to the Shortcuts app.

Once installed, try saying “Hey Siri, Add to WillDo Today.” Siri will ask what you want to add, then send it to the right place in WillDo.

These Shortcuts are completely optional. WillDo works beautifully on its own.